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Executive Administrative Assistant
Deerfield, IL
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Post Date: 05/10/19 Company: Mondelez International
Compensation:   Contact:
Job Type: Full Time Phone:
Education: 2 year degree Fax:
Experience: 2 - 5 years Mailing Address:
Travel: Negligible
Reference: ILYJ89mdkj

Mondelēz International, Inc. empowers people to snack right in over 160 countries around the world. We're leading the future of snacking with iconic brands such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. Our 90,000 colleagues around the world are key to the success of our business. Great people and great brands. That's who we are.

Join us on our mission to continue leading the future of snacking around the world by offering the right snack, for the right moment, made the right way.

Job scope
This position will support the Sr Director, CS&L, Sr. Director, Process & Operations Excellence, Director, HSE and their teams. This position will provide direct administrative support that involves preparing reports and presentations, scheduling and managing (off-site, on-site, and virtual meetings spanning across global time zones) meetings, planning business trips, calendar management, and ensuring schedule's run smoothly. This position must be able to handle multiple tasks in a fast paced professional work environment that demands excellent problem solving, organizational, and communication skills while maintaining confidentiality at all times.

Key responsibilities

  • Provide d ay-to-day administrative support which includes the preparation and routing of documents, preparing presentations, letters, travel, meeting planning, and expense reports.

  • As a Master Shopper, creates and manages purchase orders end-to-end for Deerfield based SCE colleagues. Back-up Master Shopper for Engineering executive assistant.

  • Monitors and prioritizes email received on behalf of the executive, highlights actions and routinely authors responses

  • Schedules appointments and controls executive calendar. Active participation in decisions affecting executive's and/or department's schedule/priorities. Schedules group meetings, off-site events and travel reservations

  • Works on special projects as requested.

  • Schedules international travel including visa applications

  • May act as back up in absence of Sr. Executive Admins.

  • Ability to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team-player environment, accept feedback and direction, work well under pressure and tight deadlines. The exercise of good discretion and the ability to maintain confidentiality are significant requirements in this position.

  • Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Must be able to identify department and company priorities and anticipate needs in adjusting priorities and scheduling to meet such priorities.

  • Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information

  • Schedule Global Meetings

  • Co-lead for the ISC Communications Intranet Site using SharePoint

Minimum education experience or skills required
  • Associates degree preferred or equivalent work experience
  • Minimum five years' Executive Admin experience, including extensive experience in calendar management; Minimum 3 years' experience supporting C-Level executives
  • Master Shopper experience highly preferred.
  • Experience working effectively in a matrix organization
  • Ability to interact with all levels within and outside of the company
  • Excellent written and verbal communication skills
  • Experience handling large, multiple projects and data simultaneously
  • Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment
  • Ability to work within a team and independently
  • Strong problem-solving skills
  • Ability to identify issues
  • Strong attention to detail
  • Strong organizational skills
  • Technologically savvy
  • Proficient in Word, PowerPoint, Excel and Outlook
Relationships (internal / external)

  • Internal colleagues at all levels of the organization
  • Vendors
  • Global Partners

Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.

Applicants must complete all required steps in the application process, including providing a Resume/CV, in order to be considered for this position.

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