Research and source items for all special order requests in assigned product lines. Responsible for processing all return requests, and reconciling all invoice discrepancies for these items.
Major Tasks, Responsibilities, and Key Accountabilities
- Researches, sources and assigns margins on special orders by determining appropriate margin for non-catalog items under an assigned dollar amount that are in a specific product category. Completes the special order purchase process within specified timeframe.
- Determines customer product needs, conducts price negotiations with both vendors and customers, and determines final customer price.
- Maintains vendor pricing catalogs and vendor contact information, conduct vendor training as needed for call center staff, works with vendors to ensure all documentation is completed and calls vendors for order status and updates.
- Reconciles accounts payable discrepancies by reviewing all invoice discrepancies on special order parts and providing payment instructions.
- Responsible to process returns for customers and ensure systems are updated to reflect issues and resolution.
- Follows up on unaccepted customer quotes with the intention to convert to a sale. Verifies quote information is current and accurate (i.e. PO numbers, payment terms, pricing and part numbers).
- Ensures accuracy on all inbound and outbound information for assigned product categories.
Nature and Scope
- May modify processes to resolve situations.
- Under limited supervision, relies on experience and exercises independent judgment to determine the best approach to achieve desired outcomes. Course of action is often determined by interpreting procedures and policies. Work typically involves periodic review of output by a supervisor or direct customers of the process.
- Is sought out and/or assigned to provide general guidance/direction, training, and technical assistance to junior level support personnel. Contributes to employees' professional development but does not have hiring/firing authority.
- Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
- Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
- No travel required.
Education and Experience
- Technical certification or associate degree may be required in some areas. Generally 5-7 years of experience in a related area of responsibility.